PEOPLE & OPERATIONS COORDINATOR

We Realize Potential in Your Story

We are a multi-platform production company, social media agency, and digital media network who are currently on a quest to find a People & Operations Coordinator to join our People team - Is this your next opportunity?

We’re looking for a highly organized, proactive People & Operations Coordinator to support both our People function and day-to-day business operations. This role sits at the center of the organization –helping to deliver a seamless recruiting experience while also ensuring our executives and teams operate efficiently. The ideal candidate is detail-oriented, people-focused, and thrives in a fast-paced environment.

This is a hybrid role based in Los Angeles, with in-office attendance required Monday through Thursday during standard business hours and remote work on Fridays.

PERKS OF THE JOB

🍏 Stay healthy with a monthly health & wellness stipend and free access to counseling sessions

🍻 Enjoy regular Happy Hours, treats and events with your team

⏱ Plan ahead with a 401K retirement fund

🌳 Support your family with medical, dental & vision insurance

📚 Invest in your growth both personally & professionally with our Learning & Development Program

🏡 Work flexibly with our hybrid working environment, with access to co-working locations and monthly reimbursement for home tech expenses

✈️ Take flex time off for vacations, family time, or mental health days

🌞 Enjoy long summer weekends by working half days on Friday

HOW YOU WILL SPEND YOUR TIME

Recruiting & People Team Support

• Coordinate and schedule interviews across stakeholders (onsite, Google Meet, phone), ensuring accuracy and a seamless candidate experience

• Partner closely with hiring managers to keep hiring processes efficient and on track, including driving timely feedback and scorecard completion

• Review and shortlist candidates by evaluating resumes and advancing qualified candidates through the hiring process

• Maintain and update the applicant tracking system (ATS), ensuring data accuracy and tracking candidate progress

• Communicate with candidates regarding next steps, assessments, and logistical questions while maintaining professionalism and confidentiality

• Support the full recruitment lifecycle, including light sourcing outreach, job postings, requisition setup, offer creation, and onboarding coordination

Team & Office Operations Support

• Manage day-to-day office operations, including coordinating team attendance, acting liaison with our office provider, and any ad-hoc in-person office needs

• Coordinate team events, offsites, board meetings, and internal initiatives

• Support general office and operational needs as they arise

• Contribute to process improvements across HR and operations workflows

• Take on ad hoc projects and special initiatives as needed

Executive & Operational Support

• Provide administrative support to executives, including calendar management and meeting coordination

• Prepare materials for internal and external meetings, including presentations and briefing documents

• Coordinate and manage meetings with multiple stakeholders, including note-taking and follow-ups

• Track key deliverables, follow up on outstanding items, and help drive projects to completion

• Act as a cross-functional liaison, helping streamline communication between teams

WHAT YOU NEED TO SUCCEED

Skills matter, experience is useful, attitude is everything.

• Availability to be in office for full office hours (Monday-Thursday), with Friday a remote working day

• 1-2 years of experience supporting recruiting coordination or HR processes preferred

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Highly detail-oriented, proactive, and solutions-driven

• Excellent interpersonal skills with a high level of professionalism and discretion

• Strong written and verbal communication skills

• Proven ability to build and maintain relationships across teams and with external stakeholders

• Customer-service mindset with a focus on delivering a great experience

• Self-starter with strong time management and prioritization skills

• Comfortable working across multiple functions and adapting to shifting priorities

• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and Mac systems

Candidates must have unrestricted work authorization to work in the United States.

USE OF AI IN APPLICATIONS

Please keep it human; we want to get to know you - your thinking, and your originality. Whilst generative AI tools can be helpful for text refinement, we require your application to jobs at Little Dot Studios to be in your own voice and words. AI cannot be used to generate your responses and any applications appearing to be entirely AI-generated will not be progressed.

LITTLE DOT, BIG IMPACT

We’re probably the biggest studio you didn’t know was fueling your favorite content. We’ve been one of the top dogs in the digital content space since 2013 (some would say, before its potential was even fully realized). We're proud to work with some of the hottest TV and movie studios, distributors, rights holders, sports federations and brands in the business.

WE ARE COMMITTED

Little Dot Studios is committed to a policy of Equal Employment Opportunity and does not unlawfully discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, pregnancy, age over 40, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, registered domestic partner status or any other basis prohibited by applicable law. Applicants with disabilities may be entitled to reasonable accommodation. Please inform LDS if you need assistance to complete any forms or to otherwise participate in the application process. LDS will consider for employment qualified applicants with a criminal history consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.

Not accepting submissions from search firms or recruiters.

Learn more about us, our values and our commitments please visit our website www.littledotstudios.com for more information.